Regular Meeting
Governing Board of Sweetwater Authority
AGENDA

Wednesday, January 22, 2025

5:00 P.m. - 6:00 P.m.

Sweetwater Authority

505 Garrett Avenue

Chula Vista, CA 91910

Notice: This meeting will be held at the above date, time, and location, and Sweetwater Authority Board members and members of the public may attend in person. Some Sweetwater Authority Board members may attend and participate in the meeting virtually pursuant to the Brown Act (Gov. Code § 54953). As a convenience to the public, the Sweetwater Authority provides a call-in option and internet-based option for members of the public to virtually observe and provide public comments at its meetings.  Additional details on in-person and virtual public participation are below. Please note that, in the event of a disruption in the call-in option or internet-based option, the meeting will continue unless otherwise required by law, such as when a Director is attending the meeting virtually pursuant to certain provisions of the Brown Act. 

 

To join via Zoom Webinar from a computer, tablet, or smartphone, click on the link below:
https://zoom.us/j/91458023440

 

To join this meeting via telephone, please dial:
1-669-900-6833 or 1-253-215-8782
Meeting ID: 914 5802 3440

The Zoom Webinar link and telephone number will be active approximately 15 minutes prior to the meeting start time.

 

If you are unable to access the meeting using this call-in information, please contact the Assistant Board Secretary at [phone] for assistance. 

 

INSTRUCTIONS FOR PUBLIC COMMENT

 

Members of the public may address the Board regarding items not appearing on the posted agenda, which are within the subject matter jurisdiction of the Governing Board, and on agenda items. Speakers are asked to state name, address, and topic, and to observe a time limit of three (3) minutes each. Public comment on a single topic is limited to twenty (20) minutes. (Note: Written comments will no longer be read aloud during the meeting.)  

 

Making Public Comment for Those Attending In-Person:

Anyone desiring to address the Governing Board regarding non-agenda items or an item listed on the agenda is asked to fill out a speaker’s slip and present it to the Board Chair or the Secretary. Request to Speak forms are available at the Speaker’s podium and at www.sweetwater.org/speakerform. 
 
Making Public Comment for Those Not Attending In-Person:

The Chair will inquire if there are any comments from the public regarding non-agenda items and any items listed on the agenda prior to Board discussion. Members of the public may request to speak and make comments as follows: 

• Via Zoom Webinar, click on “Raise Hand” button. This will notify the moderator that you wish to speak during Oral Communication or during a specific item on the agenda.
• Via phone, you can raise your hand by pressing *9 to notify the moderator that you wish to speak during the current item.  

Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the Board Secretary at (619) 4096703 at least forty-eight (48) hours before the meeting, if possible. 

 

UNDERSTANDING THE MEETING AGENDA

 

Opportunity for Public Comment  Opportunity for members of the public to address the Board on items not appearing on the posted agenda, which are within the subject matter jurisdiction of the Governing Board (Government Code Section 54954.6)

 

Action Calendar Agenda  Items on the Action Agenda call for discussion and action by the Board. All items are placed on the Agenda so that the Board may discuss and take action on the item if the Board is so inclined, including items listed for information.

Consent Calendar Items  Items to be acted upon without discussion, unless a request is made by a member of the Board, the Staff, or the Public to discuss a particular item, including items listed for information. All consent calendar items are approved by a single motion.

Reports and Informational Items  Items placed on the Agenda to allow the persons designated to provide information to the Board and the Public. There is no action called for in these items. The Board may engage in discussion on any report upon which specific subject matter is identified on the Agenda, but may not take any action other than to place the matter on a future Agenda.

 

Directors’ Comments  Directors’ comments are comments by Directors concerning Authority business that may be of interest to the Board. Directors’ comments are placed on the Agenda to enable individual Board members to convey information to the Board and the Public. There is no discussion or action taken on comments made by Board members.

 

Closed Session  At any time during the regular session, the Governing Board may adjourn to closed session to consider litigation, personnel matters, or to discuss with legal counsel matters within the attorney-client privilege. (Government Code Section 54954.5.)

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1.

Call Meeting to Order and Roll Call

2.

Pledge of Allegiance to the Flag

3.

Opportunity for Public Comment

4.

Chair’s Presentation

4.1

Comments from the Public Regarding Agency Staff

ACTION CALENDAR AGENDA

5.

Items to be Added, Withdrawn, or Reordered on the Agenda

6.

Approval of Minutes - Regular Board Meeting of January 8, 2025

7.

Consent Calendar Items

7.1

Approval of San Diego Gas & Electric Demands and Warrants – November and December 2024

7.2

Approval of Demands and Warrants (excludes the San Diego Gas & Electric Demands and Warrants) - November and December 2024

7.3

FY 2025-26 Budget Calendar (Information Item)

(Finance and Administration Committee Meeting of January 6, 2025)

Recommendation: No action is required by the Governing Board.

7.4

Review of Board Policies and Procedures (Policies 501 through 509) 

(Finance and Administration Committee Meeting of January 6, 2025)

Recommendation: Approve Board Policies 501 through 509 as presented.

7.5

Consideration to Approve the FY 2024-25 ACWA/JPIA Auto and General Liability Program Insurance Premium

(Finance and Administration Committee Meeting of January 6, 2025)

Recommendation: Approve the FY 2024-25 ACWA/JPIA Auto and General Liability Program Insurance Premium.

7.6

Update on Capital Improvement Plan Program – First and Second Quarters of FY 2024-25

(Engineering and Communications Committee Meeting of January 13, 2025)

Recommendation: No action is required by the Governing Board.

7.7

Consideration to Authorize the General Manager to Execute On-call Emergency and General Construction Services Contracts with Basile Construction, Inc. and Palm Engineering, Inc.  

(Engineering and Communications Committee Meeting of January 13, 2025)

Recommendation: Authorize the General Manager to execute On-call Emergency and General Construction Services contracts with Basile Construction, Inc. and Palm Engineering, Inc., with each contract having a one-year duration and a not-to-exceed cost of $100,000.

7.8

Development Services Update – August 15, 2024 through December 31, 2024 (Revised)

(Engineering and Communications Committee Meeting of January 13, 2025)

Recommendation: No action is required by the Governing Board.

7.9

Consideration to Amend JPW Communications Agreement for an Additional $183,000 Resulting in a Not-to-exceed Amount of $258,000

(Legislative Affairs and Communications Committee Meeting of January 16, 2025)

Recommendation: Approve an amendment to the JPW Communications agreement for an additional $183,000, resulting in a not-to-exceed amount of $258,000.

Action and Discussion Items

8.

Consideration to Approve Changes to the One-time Adjustments to Customer's Water Bills Policy

(Finance and Administration Committee Meeting of January 6, 2025)

Recommendation: Approve changes to the One-time Adjustments to Customer's Water Bills Policy as presented.

9.

Consideration to Award a Contract for the Construction of the Bonita Valley Reservoir Control Building Roof Replacement to JNH Construction, Inc.

(Engineering and Communications Committee Meeting of January 13, 2025)

Recommendation: Reject all bids; direct staff to look at other options, including monitoring construction pricing; and bring back to the Board at a later date.

10.

Update on Per- and Polyfluoroalkyl Substances (PFAS) Outreach (Information Item) 

(Legislative Affairs and Communications Committee Meeting of January 16, 2025)

Recommendation: No action is required by the Governing Board.

11.

Old and Unfinished Business

11.1

“Update on the Water Conservation Garden,” presented by Lauren Magnuson, Executive Director, The Water Conservation Garden (No Enclosure) (Information Item)

11.2

Consideration to Approve the FY 2024-25 Water Conservation Garden Authority Contribution Payment

12.

New Business

12.1

Consideration to Direct the General Manager to Perform a Fire System Infrastructure Assessment

13.

Approval of Directors' Attendance at Meetings and Future Agenda Items

13.1

Per diem approval for Directors who wish to attend the SCEDC's Elected Officials Reception - January 28, 2025

13.2

Per diem approval for Directors who wish to attend the CalDesal 2025 Annual Conference, Temecula - February 5-6, 2025

(Note: Conflict with 2/5/25 Engineering and Operations Committee meeting)

13.3

Per diem approval for Directors who wish to attend the GMDA Winter Conference, Temecula - February 25-27, 2025

(Note: Conflicts with 2/26/25 Board meeting)

14.

Delayed Revenue Balance Dashboard 

15.

Committee Minutes

16.

Informational Reports

16.1

Financial Reports - November and December 2024

16.2

Quarterly Water Treatment Chemical Update

16.3

Quarterly Performance Measurement Report - Second Quarter FY 2024-25

16.4

Quarterly Report of Directors' Expenses - Second Quarter FY 2024-25

16.5

Quarterly Report on Communications Plan Metrics - Second Quarter FY 2024-25

17.

Report of Management

18.

Report of Representatives to the San Diego County Water Authority

19.

Reports by Directors on Events Attended

19.1

Other Events Attended

20.

Directors’ Comments

21.

Closed Session

21.1

Public Employee Performance Evaluation pursuant to Government Code Section 54957:

Title: General Manager

21.2

Conference with Labor Negotiator pursuant to Government Code Section 54957.6:

Agency Negotiators: Chair Manny Delgado and General Counsel Paula de Sousa

Unrepresented Employee: General Manager

21.3

Public Employee Performance Evaluation pursuant to Government Code Section 54957:

Title: Legal Counsel

21.4

Conference with Legal Counsel – Existing Litigation pursuant to Government Code Section 54956.9 (d)(1):

United States, et al. ex rel John Hendrix v. J-M Manufacturing Company Inc., and Formosa Plastics Corporation, U.S.A., Case No. ED CV06-00055-GW

22.

Adjournment

 

 

This agenda was posted at least seventy-two (72) hours before the meeting in a location freely accessible to the Public on the exterior bulletin board at the main entrance to the Authority’s office and it is also posted on the Authority’s website at www.sweetwater.org. No action may be taken on any item not appearing on the posted agenda, except as provided by California Government Code Section 54954.2. Any writings or documents provided to a majority of the members of the Sweetwater Authority Governing Board regarding any item on this agenda will be made available for public inspection at the Authority Administration Office, located at 505 Garrett Avenue, Chula Vista, CA 91910, during normal business hours. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the Board Secretary at [phone] at least forty-eight (48) hours before the meeting, if possible.

To subscribe to meeting agendas and other pertinent information, please visit www.sweetwater.org