Regular Meeting
Governing Board of Sweetwater Authority
AGENDA

Wednesday, May 22, 2024

5:00 P.m. - 6:00 P.m.

Sweetwater Authority

505 Garrett Avenue

Chula Vista, CA 91910

Notice: This meeting will be held at the above date, time, and location, and Sweetwater Authority Board members and members of the public may attend in person. Some Sweetwater Authority Board members may attend and participate in the meeting virtually pursuant to the Brown Act (Gov. Code § 54953). As a convenience to the public, the Sweetwater Authority provides a call-in option and internet-based option for members of the public to virtually observe and provide public comments at its meetings.  Additional details on in-person and virtual public participation are below. Please note that, in the event of a disruption in the call-in option or internet-based option, the meeting will continue unless otherwise required by law, such as when a Director is attending the meeting virtually pursuant to certain provisions of the Brown Act. 

 

To join via Zoom Webinar from a computer, tablet, or smartphone, click on the link below:
https://zoom.us/j/91458023440

 

To join this meeting via telephone, please dial:
1-669-900-6833 or 1-253-215-8782
Meeting ID: 914 5802 3440

The Zoom Webinar link and telephone number will be active approximately 15 minutes prior to the meeting start time.

 

If you are unable to access the meeting using this call-in information, please contact the Assistant Board Secretary at [phone] for assistance. 

 

INSTRUCTIONS FOR PUBLIC COMMENT

 

Members of the public may address the Board regarding items not appearing on the posted agenda, which are within the subject matter jurisdiction of the Governing Board, and on agenda items. Speakers are asked to state name, address, and topic, and to observe a time limit of three (3) minutes each. Public comment on a single topic is limited to twenty (20) minutes. (Note: Written comments will no longer be read aloud during the meeting.)  

 

Making Public Comment for Those Attending In-Person:

Anyone desiring to address the Governing Board regarding non-agenda items or an item listed on the agenda is asked to fill out a speaker’s slip and present it to the Board Chair or the Secretary. Request to Speak forms are available at the Speaker’s podium and at www.sweetwater.org/speakerform. 
 
Making Public Comment for Those Not Attending In-Person:

The Chair will inquire if there are any comments from the public regarding non-agenda items and any items listed on the agenda prior to Board discussion. Members of the public may request to speak and make comments as follows: 

• Via Zoom Webinar, click on “Raise Hand” button. This will notify the moderator that you wish to speak during Oral Communication or during a specific item on the agenda.
• Via phone, you can raise your hand by pressing *9 to notify the moderator that you wish to speak during the current item.  

Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the Board Secretary at (619) 4096703 at least forty-eight (48) hours before the meeting, if possible. 

 

UNDERSTANDING THE MEETING AGENDA

 

Opportunity for Public Comment  Opportunity for members of the public to address the Board on items not appearing on the posted agenda, which are within the subject matter jurisdiction of the Governing Board (Government Code Section 54954.6)

 

Action Calendar Agenda  Items on the Action Agenda call for discussion and action by the Board. All items are placed on the Agenda so that the Board may discuss and take action on the item if the Board is so inclined, including items listed for information.

Consent Calendar Items  Items to be acted upon without discussion, unless a request is made by a member of the Board, the Staff, or the Public to discuss a particular item, including items listed for information. All consent calendar items are approved by a single motion.

Reports and Informational Items  Items placed on the Agenda to allow the persons designated to provide information to the Board and the Public. There is no action called for in these items. The Board may engage in discussion on any report upon which specific subject matter is identified on the Agenda, but may not take any action other than to place the matter on a future Agenda.

 

Directors’ Comments  Directors’ comments are comments by Directors concerning Authority business that may be of interest to the Board. Directors’ comments are placed on the Agenda to enable individual Board members to convey information to the Board and the Public. There is no discussion or action taken on comments made by Board members.

 

Closed Session  At any time during the regular session, the Governing Board may adjourn to closed session to consider litigation, personnel matters, or to discuss with legal counsel matters within the attorney-client privilege. (Government Code Section 54954.5.)

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1.

Call Meeting to Order and Roll Call

2.

Pledge of Allegiance to the Flag

3.

Opportunity for Public Comment

4.

Chair’s Presentation

ACTION CALENDAR AGENDA

5.

Items to be Added, Withdrawn, or Reordered on the Agenda

6.

Approval of Minutes 

6.1

Special Board Meeting of April 19, 2024

6.2

Regular Board Meeting of April 24, 2024

6.3

Special Board Meeting of May 4, 2024

6.4

Special Board Meeting of May 15, 2024

7.

Consent Calendar Items

7.1

Approval of San Diego Gas & Electric Demands and Warrants – April 2024

7.2

Approval of Demands and Warrants (excludes the San Diego Gas & Electric Demands and Warrants) – April 2024

7.3

Consideration to Approve a Three-year Software License Renewal for the Esri Small Utility Agreement (Revised)

(Finance and Administration Committee Meeting of 4/29/24)

Recommendation: Approve a three-year Software License Renewal for the Small Utility Agreement with Environmental Systems Research Institute, Inc. in the amount of $87,900.00.

7.4

Consideration to Award a Contract for the Purchase of an Electronic Document Management System and Implementation Service to CPS LLC  (Revised)

(Finance and Administration Committee Meeting of 4/29/24)

Recommendation:  Award and authorize the General Manager to execute a one-year contract in the amount of $45,500 with the option for the General Manager to extend the contract for four (4) additional one-year periods to CPS LLC.

7.5

Request to Approve Easement Quitclaim - 137 F Street, Chula Vista

(Engineering and Operations Committee Meeting of 5/1/24)

Recommendation:  Approve the quitclaim request for blanket easement 3-SW-0 located at 137 F Street in Chula Vista with assessor’s parcel number 569-051-11-00, and authorize the General Manager to execute and record the quitclaim document.

7.6

Consideration to Authorize the General Manager to Execute Contracts with Project Professionals Corporation and TKE Engineering for On-call Construction Management and Inspection Consulting Services

(Engineering and Operations Committee Meeting of 5/1/24)

Recommendation:  Authorize the General Manager to execute on-call construction management and inspection consulting services contracts with Project Professionals Corporation of La Mesa, CA, for a not-to-exceed amount of $200,000, and TKE Engineering, Inc. of San Diego, CA, for a not-to-exceed amount of $200,000, for a twelve-month period from the date of the agreement execution, with four one-year possible extensions subject to future Board approval.

7.7

Update on Capital Improvement Plan Projects - Third Quarter of Fiscal Year 2023-24 (Revised)

(Engineering and Operations Committee Meeting of 5/1/24)

Recommendation:  No action is required by the Governing Board.

7.8

Consideration to Authorize a Sole-source Purchase of a Residual Control System for the Bonita Valley Reservoir from PSI Water Technologies

(Water Quality Committee Meeting of 5/13/24)

Recommendation: Award a contract to PSI Water Technologies (A cleanwater1 Company) of Milpitas, CA, in the amount of $398,499.15 for the purchase of a Residual Control System.

Action and Discussion Items

8.

Consideration of a Low-income Customer Assistance Program (Revised)

(Finance and Administration Committee Meeting of 4/29/24)

Recommendation:  Direct staff to implement a low-income assistance program.

9.

New Business

9.1

Consideration to Authorize the Purchase and Installation of a Fishing Platform Replacement for the Loveland Reservoir Recreation Program 

9.2

Update on Making Conservation a California Way of Life Regulatory Framework

This memo and Attachment 1 were revised on May 22, 2024

9.3

Consideration to Host the August 15, 2024 Women in Water Breakfast

9.4

Second Presentation of the Draft FY 2024-25 Budget and FY 2024-25 Strategic Plan Detailed Workplan for Review, Input, and Comment

10.

Approval of Directors' Attendance at Meetings and Future Agenda Items

10.1

Per diem approval for Directors who attended the Photo Contest Artist Reception - April 25, 2024

10.2

Per diem approval for Directors who wish to attend the 9th Annual California Water Data Summit, San Diego - August 15-16, 2024

(Note: Draft agenda not available)

10.3

Per diem approval for Directors who wish to attend the Urban Water Institute 2024 Annual Conference, San Diego - August 21-23, 2024

(Note: Draft agenda not available)

10.4

Per Diem approval for Directors who wish to attend the NADBank Summit 2024, San Antonio, TX - August 29-30, 2024

(Note: Draft agenda not available)

10.5

Per diem approval for Directors who wish to attend the 2024 WateReuse California Annual Conference,  Garden Grove - September 15-17, 2024,

(Note: Draft agenda not available)

REPORTS AND INFORMATIONAL ITEMS

11.

Delayed Revenue Balance Dashboard

12.

Committee Minutes

13.

Financial Reports - April 2024

14.

Report of Legal Counsel

15.

Report of Management

16.

Report of Sweetwater Authority Director to the Water Conservation Garden Authority

17.

Report of Representatives to the San Diego County Water Authority

Report by representatives for the purposes of briefing the Board on items of interest and importance that appear on the previous or future San Diego County Water Authority agendas and to receive direction from the Sweetwater Authority Governing Board in representing its interests at the San Diego County Water Authority.

18.

Reports by Directors on Events Attended

18.1

Photo Contest Artist Reception - April 25, 2024

(Note: pending per diem approval)

18.2

South County Economic Development Council Economic Summit - April 26, 2024

18.3

ACWA/JPIA Meetings, Sacramento - May 6-7, 2024

18.4

ACWA Spring Conference, Sacramento - May 7-9, 2024

18.5

San Diego Chapter CSDA Quarterly Dinner Meeting - May 16, 2024

18.6

Other Events Attended

19.

Directors’ Comments

20.

Closed Session

20.1

Conference with Labor Negotiator pursuant to Government Code Section 54957.6:

Agency Negotiators: General Manager Carlos Quintero, Assistant General Manager Roberto Yano, and Special Legal Counsel Mark Bresee

Employee Organization: Sweetwater Authority Employee's Committee

20.2

Conference with Labor Negotiator pursuant to Government Code Section 54957.6:

Agency Negotiators: General Manager Carlos Quintero and Assistant General Manager Roberto Yano

Employee Organization: Sweetwater Authority Middle Management Group

20.3

Conference with Legal Counsel – Existing Litigation pursuant to Government Code Section 54956.9 (d)(1):

United States, et al. ex rel John Hendrix v. J-M Manufacturing Company Inc., and Formosa Plastics Corporation, U.S.A., Case No. ED CV06-00055-GW

21.

Adjournment

 

 

This agenda was posted at least seventy-two (72) hours before the meeting in a location freely accessible to the Public on the exterior bulletin board at the main entrance to the Authority’s office and it is also posted on the Authority’s website at www.sweetwater.org. No action may be taken on any item not appearing on the posted agenda, except as provided by California Government Code Section 54954.2. Any writings or documents provided to a majority of the members of the Sweetwater Authority Governing Board regarding any item on this agenda will be made available for public inspection at the Authority Administration Office, located at 505 Garrett Avenue, Chula Vista, CA 91910, during normal business hours. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the Board Secretary at [phone] at least forty-eight (48) hours before the meeting, if possible.

To subscribe to meeting agendas and other pertinent information, please visit www.sweetwater.org